UGANDA PERFORMING RIGHT SOCIETY
JOB DESCRIPTION
Chief executive Officer
Reporting to: Board of Directors
Status: Full time Salary Grade:
Purpose:
Direct and control UPRS’ operations and give strategies guidance to the Board to ensure that the company achieves its Mission and Goals.
Main Duties:
Strategy and Operations
1. Develop and execute organizational strategies objectives with guidance from the Board.
2. Formulate and implement the company strategic plan
3. Monitor and maintain deep knowledge of the industry trends
4. Mobilize, manage and ensure availability of resources to support company core activities.
5. Assess and monitor the efficacy of UPRS strategies and targets to ensure revenue growth.
6. Review financial and non-financial reports to inform strategy formulation for income generation.
7. Make capital allocation and investment decisions
8. Alignment of all operations and business activities with UPRS strategy and mission
9. Effective communication with stake holders and key partners
10. Conduct and attend stakeholder meetings to influence industry compliance
11. Build industry trust and rapport with key business partners and stakeholders
12. Prepare periodic/annual reports for Board and stakeholder engagements
13. Management of overall operational costs
14. Maintain quality service delivery to facilitate membership and partnership retention.
15. Oversee the Organization’s information and knowledge dissemination strategies.
Supervisory
16. Actively promote the wellness of UPRS employees and distinctive work environment that encourages employee engagement.
17. Monitor staff performance toward the achievement of the company goals and mission.
18. Develop periodic reports (performance and activity) for the Board of Directors and other key stakeholders.
19. Effect optimal utility of human and other company resources.
20. Identify and bridge knowledge gap through capacity building strategies.
Minimum Qualifications
1. A Bachelor’s Degree in a relevant field.
2. A Masters Degree in a relevant field would be an added advantage.
3. Excellent command of both spoken and written English.
4. At least 5 years in a senior management role, in a competitive environment.
5. Entrepreneurial mindset with outstanding organizational and leadership skills.
Key skills, knowledge and traits
1. Good listening and negotiation skills.
2. Excellent communication and public speaking skills.
3. Experience in managing of senior staff with a proven ability to mobilize and manage resources.
4. A high level of business awareness and acumen.
5. Strong crisis management and conflict mediation skills.
6. Thorough understanding of sales, marketing and business development concepts and strategies.
7. A person of integrity.
UGANDA PERFORMING RIGHT SOCIETY
JOB DESCRIPTION
Accountant
Department: Finance and Administration
Reporting to: Chief Executive Officer
Status: Full time Salary Grade:
Purpose:
Manage and monitor the organization’s budget and overall finances. Oversee the maintenance of day-to-day financial, accounting and administrative services to meet the requirements of and support UPRS activities and operations.
Main Duties:
1. Receive cash payments from clients.
2. Compile and manage the monthly cash flow.
3. Develop the monthly payroll and allowances for submission to the CEO for approval.
4. Capture, substantiate and ensure timely and accurate documentation of all day to day financial transactions.
5. Prepare income statements, balance sheets and quarterly financial statements.
6. Regularly maintain detailed reconciliations of all balance sheet accounts.
7. Collect and analyze data relating to various cost centres of the company.
8. Participate in business planning for the company, prepare all operational budgets and projections in liaison with the CEO.
9. Monitor and Implement approved accounting procedures/internal controls.
10. Prepare invoices, initiate payments approved by the CEO and issue receipts.
11. Prepare necessary documentation in preparation and coordination of audit processes, and support the supervision of external and internal audits.
12. Spearhead enforcement of financial policies, procedures and best practice.
13. Custodian of office petty cash. This includes disbursement and accountability of petty cash.
14. Custodian of all vendor contracts, service level agreements and any other financial records.
15. Prepare tax computations and returns for filing to URA.
16. Receive and verify accountabilities, support documents and invoices submitted for approval.
17. Oversee the documentation and maintenance of complete and accurate supporting information for all financial transactions and accountabilities.
18. Effectively handle banking relationships including, where applicable, negotiating for favorable transaction terms.
19. Perform any other duties as may be assigned by the CEO.
20. Distribute royalties to local and international beneficiaries.
Minimum Qualifications
1. A relevant qualification in Accounting from a recognized institution
2. A professional accounting qualification ACCA/CPA.
3. A minimum of 4 years of relevant experience in a similar position.
4. Good working knowledge of Accounting software.
Key skills, knowledge and traits
1. Proficiency in MS Office packages Excel and Word.
2. A person with analytical skills and attention to detail.
3. Good working knowledge of applicable accounting principles.
4. A deadline oriented person.
5. Knowledge of tax laws and conducting audits is an added advantage.
6. Should be a person of integrity.
UGANDA PERFORMING RIGHT SOCIETY
JOB DESCRIPTION
Legal Officer
Department: Legal
Reporting to: Chief Executive Officer
Status: Full time
Purpose:
Maintaining records for all transactions, preparing monthly and quarterly financial reports and processing reimbursements.
Main Duties:
Legal Risk
1. Work closely with our Company secretary, researchers, Tech team, engineers, and management, guiding them through the process of acquiring, protecting, and using intellectual property such as copyrights.
2. Manage the IP portfolio and strategy.
3. Participate in innovation and product release committees and provide advice to your internal stakeholders (technology, product marketing, etc.) on IP matters.
4. Review and provide counsel in contracts involving IP aspects, and more generally assist your team members / stakeholders on any IP related matter.
Litigation Management
5. Works closely with UPRS’ external counsel on IP issues and strategy for protecting and enforcing UPRS’ intellectual property rights within the Uganda and around the globe.
6. Create awareness within the company on IP related topics.
7. Develop, maintain, and implement best practices and processes for identification and protection of the company’s IP consistent with its business goals.
8. Advises UPRS’ management on intellectual property aspects of corporate partnerships and acquisitions.
9. Identify IP training needs within UPRS and assist in the development and presentation of training materials on relevant IP laws and related business issues.
Regulatory Compliance
10. Assist on other legal matters, such as contracts, sourcing agreements, HR affairs and/or (pre)litigation matters.
11. Initiate the formulation process of appropriate guidelines and policies to support the operations of the organization.
12. Coordinate strategic linkages with key shareholders to keep abreast of developments in the legal fraternity for best practice.
13. Advise management on changes to any laws affecting the UPRS.
14. Prepare agreements, memoranda of understanding, legal briefs and legal opinions as may be related to the organization’s business.
15. Liaise with the organization\s external lawyers in handling legal proceedings against UPRS.
16. Develop and implement a legal compliance checklist to guide the Organization’s activities and continuous monitor compliance with statutory obligations.
17. Provide internal legal advisory services to the company.
18. Conduct copyright law training and disseminate appropriate legal requirements to staff and relevant stake holders.
19. Advise and guide UPRS processes that could have legal implications on the organization such as investigation and disciplinary proceedings.
20. Perform other duties assigned the supervisor.
21. Manage UPRS’ legal proceedings database.
Minimum Qualifications
1. A Bachelor of laws Degree from recognized institution.
2. A post graduate diploma in Legal Practice
3. An advocate of the courts of judicature.
4. A minimum of 3 years in a similar position.
5. Previous experience in the industry is an added advantage.
Key skills and traits
1. Proficiency in MS Office packages
2. Excellent Legal writing and research
3. A detail and deadline oriented person
4. A person of integrity.
5. Excellent working knowledge of Copyright Laws of Uganda.
UGANDA PERFORMING RIGHT SOCIETY
JOB DESCRIPTION
Internal Auditor
Department: Finance and Administration
Reporting to: Audit and Risk Committee of the Board of UPRS
Status: Full time Salary Grade:
Purpose:
Manage and monitor the organization’s financial risk and compliance. Develop and implement internal audit policies and procedures. Audit and administrative services to meet the CMO requirements of and support UPRS activities and operations.
Main Duties:
1. Examine all company financial records including collections and distribution of royalties.
2. Identify potential non-compliance.
3. Review internal data for potential financial and legal risk.
4. Seek out internal fraud and other forms of misuse of funds.
5. Communicate audit findings through comprehensive reports.
6. Compile and implement an annual audit plan.
7. Develop, implement and maintain internal audit policies and procedures in accordance with best practices.
8. Conduct ad-hoc investigations into reported audit risk cases.
9. Prepare necessary documentation for external audit purposes, and support the supervision of external audits.
10. Spearhead enforcement of audit and audit related policies, procedures and best practice.
11. Perform any other duties as may be assigned by the CEO.
Minimum Qualifications
1. An accredited bachelor’s degree in Accounting, finance or a related field.
2. A professional accounting accreditation for ACCA/CPA.
3. 4 years of relevant experience in a similar position.
4. Good working knowledge of Accounting software.
5. Previous experience in fraud auditing and or forensic accounting is an added advantage.
Key skills, knowledge and traits
1. Proficiency in accounting software.
2. Deadline person.
3. Able to perform routine work accurately.
4. Good working knowledge of IFRIS.
UGANDA PERFORMING RIGHT SOCIETY
JOB DESCRIPTION
Licensing Officer
DEPARTMENT: Licensing
REPORTING TO: Licensing Manager
STATUS: Full Time
Salary Grade:
Purpose:
Grow the Licensing business by licensing public users of music in line with the Copyright and Neighbouring Rights Act 2006 and any amendments thereto.
Main Duties:
1. Deliver high levels of professionalism and customer service.
2. Conduct sensitization drives to sensitize music users and the general public on Copyright Laws and the Society Mandate.
3. Guide licensees when filling out required documents and verify information.
4. Issue invoices to assessed licensees.
5. Monitor and keep a record of all transactions and prepare monthly reconciliations and reports.
6. Monitor and respond to queries and requests from licensees.
7. Send out notices and reminders to licensees reminding them of their dues and due dates.
8. Undertake research and keep up to date with industry trends and best practise.
9. Contribute to the continuous improvement of Licensing processes.
10. Maintain a licensing dashboard.
11. Prepare and implement an annual work plan, forecast and performance targets for licensing activities.
12. Execute any other duties assigned by his/her supervisor, in line with his/her mandate.
Minimum Qualifications:
1. A relevant qualification in Sales or Marketing.
2. A minimum of years’ relevant experience in a similar position.
3. Good working knowledge of sales and customer service.
4. Knowledge of the Copyright and Neighbouring Rights Act is an added advantage.
Key Skills, Knowledge and Traits
1. Demonstrated commitment to providing exceptionally high standards of customer service.
2. Strong, clear and concise communication skills.
3. Proficiency in MS Office packages Excel, Word and PowerPoint.
4. A Detail oriented person.
5. Ability to prioritize and manage time effectively.
6. Problem-solving skills with a professional attitude.
7. Knowledge and experience in managing office processes including QuickBooks.
8. Highly levels of attention to detail.
9. Able to deal with people from all walks of life.
10. Impeccable listening skills, calm and tactful with ability to deal with
difficult/aggressive people.
11. A person with integrity.
RE-ADVERTISED
CALL FOR PROPOSALS TO CONTRACT A MARKETING/PUBLIC RELATIONS/PUBLIC IMAGE PROFESSIONAL AGENCY
PROJECT TITLE: PUBLIC RELATIONS CAMPAIGN BRIEF FOR OCTOBER –NOVEMBER 2023
1. BACKGROUND AND JUSTIFICATION FOR PUBLIC RELATION CAMPAIGN
Uganda Performing Right Society (UPRS) derives its mandate to operate from the Copyright and Neighboring Rights Act of 2006 (the Act) Section 44 and is regulated by the Uganda Registration Services Bureau. UPRS has advocated for copyright compliance for the past 36 years and during this existence, some fruits have been realized, though not to full capacity.
As one of the oldest Collective Management Societies (CMO) in Africa UPRS should be well grounded in Uganda and her challenges would be minimal with excellent or significant collections and operations however, this has not happened because it faces challenges of limited resources, ignorance about the law, limited manpower, and outdated collecting techniques which have brought in very minimal collections. For these reasons, we seek to hire a Marketing/Public Relations/Public Image professional agency is to engage the stakeholders to understand and support the objectives of UPRS.
2. Purpose
The purpose of hiring a Marketing/Public Relations/Public Image professional agency is to engage the stakeholders to understand and support the objectives UPRS. This shall enable us to grow our Brand among stakeholders while improving our image, grow the User compliance rate from less than 1000 to 10,000 by the end of November 2023 and shall increase our collections which shall allow our sustainability.
3. OBJECTIVES AND GOALS
1. Grow compliance to licensing fees payment from less than 1000 countrywide to 10,000 clients by November 2023
2. Grow Brand awareness among licensees/Clients including Telecoms, Broadcasters, Banks, Schools, Hospitals and Churches, Bars, hotels, events, and all hospitality centers by 70% by November 2023.
3. Grow a positive understanding among 70% of the clients of the benefits of paying the licenses.
4. Design a recognition and/or reward campaign for 100% of the compliant clients/Users by 30 November 2023.
4. Target AUDIENCE
Our targeted population is Commercial Users, Licensing Agents, Members, Stakeholders, Partners, Government policymakers and implementers, Board, Employees, Media, Political leaders e.t.c
5. TIMELINE
3 Months from September 2023 to December 2023.
6. Budget
This is a tactical, short-term campaign expected to fit within a tight budget of UGX 30,000,000.
Note:
If you meet the above requirements, please send a proposal containing your method of operation, along with the information requested above, to the address below. All applications must be delivered at our head office in Plot 35, House 5A Bukoto Drive P.O. Box 102466 Kampala or email to procurement@uprs.go.ug before 10th August 2023.
RE-ADVERTISED
CALL FOR COLLECTION AGENTS
UPRS seeks to engage commission-based Collection Agents (Companies) whose primary duty shall be licensing commercial public users of music.
Refer to the documents below for more information:
NOTICE INVITING QUOTATION FOR A VEHICLE
UPRS seeks to procure a field Van (Super custom or Hiace) with specifications of: 4 WD, Diesel Fuel consumption most preferred, Model between 2013 lowest to the current.
Potential suppliers should submit or deliver the quotations at Plot 35, House 5A, Bukoto Drive, or emailed to: procurement@uprs.go.ug
Please send the quotation showing Brand, model, and year of manufacture.
Deadline is, 6th March 2023.
Call for proposal to develop a mobile application for music licensing
A brief overview:
The Uganda Performing Rights Society was founded in 1985 by authors (primarily musicians) to further the cause of copyright administration in Uganda. It is registered with the Registrar of Companies as a Company Limited by Guarantee with no share capital, which means that all of its members own it. The government recognizes UPRS as a collecting society, and it is a member of the Confederation of International Societies of Authors and Composers (CISAC).
More information about us can be found at https://uprs.go.ug/.
Typically, UPRS does the following:
- Monitors when, where, and what members’ works are used.
- Negotiates tariffs and other conditions with commercial music users.
- licenses the use of protected works on behalf of its members and of other rights holders it represents.
- Collects the fees from users and distributes these to the rights holders whose works have been exploited.
Among the features that must be included in a mobile application are:
1. To collect information from the music user evaluation form.
2. Determine the fees payable by each user based on the tariff: https://uprs.go.ug/licensing-tariffs/
3. Having access to both the front and back ends
4. UPRS and users can use the App to search for and view various reports.
5. Linked to our website.
6. SMS notifications received on both ends (user and UPRS).
7. A link is available for each assessed / licensed user (to be used by the SMS company to send text messages).
8. Each user should be able to log in and view his or her personal information (including payments, invoices, demand notes, and licenses).
9. The application should be able to scan QR codes.
10. Among other features as we will discuss in detail.
Send your application documents to: procurement@uprs.go.ug
CALL FOR PROPOSALS TO CONTRACT A MARKETING/PUBLIC RELATIONS/PUBLIC IMAGE PROFESSIONAL AGENCY
PROJECT TITLE: PUBLIC RELATIONS CAMPAIGN BRIEF FOR OCTOBER –DECEMBER 2022
1. BACKGROUND AND JUSTIFICATION FOR PUBLIC RELATION CAMPAIGN
Uganda Performing Right Society(UPRS) derives its mandate to operate from the Copyright and Neighboring Rights Act of 2006 (the Act) Section 44 and is regulated by the Uganda Registration Services Bureau. UPRS has advocated for copyright compliance for the past 36 years and during this existence, some fruits have been realized, though not to full capacity.
As one of the oldest Collective Management Societies (CMO) in Africa UPRS should be well grounded in Uganda and her challenges would be minimal with excellent or significant collections and operations however, this has not happened because it faces challenges of limited resources, ignorance about the law, limited manpower, and outdated collecting techniques which have brought in very minimal collections. For these reasons, we seek to hire a Marketing/Public Relations/Public Image professional agency is to engage the stakeholders to understand and support the objectives of UPRS.
2. Purpose
The purpose of hiring a Marketing/Public Relations/Public Image professional agency is to engage the stakeholders to understand and support the objectives UPRS. This shall enable us to grow our Brand among stakeholders while improving our image, grow the User compliance rate from less than 1000 to 10,000 by the end of 2022 and shall increase our collections which shall allow our sustainability.
3. OBJECTIVES AND GOALS
1. Grow compliance to licensing fees payment from less than 1000 countrywide to 10,000 clients by June 2023
2. Grow Brand awareness among licensees/Clients including Telecoms, Broadcasters, Banks, Schools, Hospitals and Churches, Bars, hotels, events, and all hospitality centers by 70% by December 2022
3. Grow a positive understanding among 70% of the clients of the benefits of paying the licenses.
4. Design a recognition and/or reward campaign for 100% of the compliant clients/Users by 31 December 2022.
4. Target AUDIENCE
Our targeted population is Commercial Users, Licensing Agents, Members, Stakeholders, Partners, Government policymakers and implementers, Board, Employees, Media, Political leaders e.t.c
5. TIMELINE
3 Months from October 2022 to December 2022
6. Budget
This is a tactical, short-term campaign expected to fit within a tight budget of UGX 80,000,000
Note:
If you meet the above requirements, please send a proposal containing your method of operation, along with the information requested above, to the address below. All applications must be delivered at our head office in Plot 35, House 5A Bukoto Drive P.O. Box 102466 Kampala or email to procurement@uprs.go.ug between 15 August and 15 October 2022.
CALL FOR SUPPLIERS OF SECURED OFFICE STATIONERIES
Uganda Performing Right Society invites eligible suppliers to submit their proposals to supply office-secured stationery. The company will supply among others the items below:
1. Secured/ temper proof Music License certificates
2. Payment receipts
3. Any secured stationary required from time to time
These proposals shall be submitted to the email address: procurement@uprs.go.ug.
Proposals shall be received before September 30, 2022, at 12:00 pm.
CALL FOR COLLECTION AGENTS
UPRS seeks to engage commission-based Collection Agents (Companies) whose primary duty shall be licensing commercial public users of music.
Refer to the documents below for more information:
